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Purchasing Coordinator

Job Summary

  • Responsible for purchasing of materials and equipment.
  • Obtain and study comparative prices and quotations. Make purchasing decisions based on information obtained.
  • Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.
  • Prepare purchase orders and review for accuracy
  • Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments
  • Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.
  • Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and ensuring receipt of proper credit.
  • Maintain and prepare university‚Äôs depreciable assets list including depreciation schedule
  • Maintain district procurement cards and petty cash
  • Prepare and maintain vendor database and bidder lists
  • Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations
  • Work cooperatively with university personnel to determine purchasing specifications, sources, availability, pricing, and etc.
  • Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
  • Other duties as assigned.


  • High School diploma
  • Negotiation skills
  • Detail oriented
  • Team oriented
  • Able to multitask under pressure


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